When Google launched Gmail, people thought it would never surpass Yahoo and Hotmail. They were established players in the industry with millions of users. Email is somewhat of a personal thing. Once you are using a provider and have no issue, it’s hard to be convinced to switch.
Today Gmail has over 425 million users.
And that is not counting Google users who already have Gmail accounts but not actively using it. Since having a Google account means having access to all Google services and apps, it’s no surprising that Gmail surpasses all other email providers and become the de facto email provider everybody is using.
While it’s mostly safe for your emails since they are stored on Google servers, things can still happen. Human error can still be deadly to all your important emails, so as being hacked. Imagine someone getting access to your account by illegal means and delete all your emails. It could be your recent ex that have your account password too. Either way, you are royally screwed if it happens.
So how do you protect your emails? Backup. Now you must be thinking Google has their backups. Sure they do but they won’t be rolling back from their backups just because of your human error. Plus, you won’t have immediate access to all your important mails. For that purpose, we have curated 5 best online backups for Gmail. Check it right after the break.
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Winner – GMVault – Free
Sure, there are a lot of ways to backup Gmail. In fact, we are going to list 5 of them here! There are still a few more but GMVault takes the crown in all of them. It is cross-platform, free, very lightweight and feature rich. In fact, we haven’t seen other solutions that is as extensive as GMVault. You can download it for free and install on your computer, but when it runs, it will only run in command line interface though. So you will have to read up the manual in order to understand how to use it. Once you know how to use it though, it is going to blow you away. You can use it to backup your Gmail account to your computer, and use quick sync mode to update the backup regularly with recent emails. You can even only backup certain emails using search parameter or date range, and also encrypt the emails you backup. Plus, using some advanced parameters, you can clone your one Gmail account to another, including labels and other attributes. Perfect solution indeed! We will be doing a review on them soon.
2. Spinbackup – From Free
Spinbackup is well-known for its comprehensive Google account backup service on the cloud. It will backup your Gmail, Google Drive, Picasa, Calendar, contact and local files. It is very easy to use, however we found that its initial backups can be a bit slow. For free account holders, you get 5GB of storage space, and you can download up to 1GB of data a month. Backup bandwidth is unlimited. Oh and that’s only 1 Google user too so there is no way you can backup every emails on your account. For $3 a month though, you will get 120GB of cloud storage and 120GB of download data bandwidth. It will also allow you to backup up to 4 Google accounts. Basically, that will let you backup everything from your Google Drive, Gmail and Picasa.
3. Backupify – From $3/month/user
Backupify is not exactly just a Gmail backup solution but rather a Google Apps backup solution. Because of its nature, personal users may not want to use Backupify unless they are using Google Apps with their own domain. It is one of the best solutions in the market now, and has pretty tight integration with other cloud apps like Salesforce and it can even backup Twitter and Facebook! Probably only solution in the market with that much coverage. Instead of limiting you with storage space, the starter plan will give you unlimited storage for just $3 per month per user. Enterprise accounts start from $4 per user per month and have more features like two additional daily backups and such. It will also backup Sites as well. Restoration is, as Backupify stated, just one click affair. However, there are still a few kinks for them to iron out. Check out our review here.
4. CloudAlly – From $2.49/month
Backupify is not the only company with good cloud apps coverage for backup. CloudAlly, a direct competitor of Backupify, is also a great cloud backup solution for people who are using Gmail and Yahoo Mail. Yes, you read that right. With CloudAlly, you can even backup your Yahoo Mail, as well as Google Apps, Office365, Salesforce, Amazon SimpleDB and DynamoDB too. The backups are daily and automated, and you will enjoy unlimited storage at Amazon S3 for all your data, encrypted using AES-256 encryption. For each Gmail and Yahoo mail accounts, it cost $2.49 a month per account. Google Apps user will cost $2.99 per month per user. Office365 and Salesforce will cost the same too. We are quite impressed with CloudAlly and one of our team members here is already using CloudAlly in his startup environment. We will be doing a review here soon.
5. Openera – From Free
Openera is a different breed of Gmail backup than others we have talked about here. Built for businesses that rely heavily on emails by entrepreneurs who know how important emails are, Openera will let you identify important files and emails from your mailbox, and backup to connected cloud services like Evernote, Box, Dropbox and others. So basically, Openera is digital filing service that works with your emails and cloud storage solutions. You can establish and apply policies to identify important mails and files, and establish which files should go to where. This will mitigate risks from data loss and protect corporate files and intellectual property. So instead of you having to manually file your files, Openera will take care of everything. Free plan will only let you monitor one email and connect to one cloud storage service (Google Drive, Box, Dropbox, or Skydrive). And you can only set 10 rules. Plus there is a daily file quota of 5 files and will only work with 200 most recent emails. However, Pro plan which starts from $5 a month will let you monitor 5 email addresses and connect to 5 cloud storage services. You can also set 100 rules and daily file quota is bumped up to 50 files. Openera will also keep track of up to 1000 most recent files. Soon we will be doing a review for them here.
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